If you’re in the market for a new printer and looking to keep the cartridge replacement costs low, go for a laser printer. And for a busy office with consistent printing needs, a laser printer is a no-brainer! It’s fast, has the best quality prints, and is economical on a print per-page basis.
However, given the sheer number of laser printer options in the market and the printing needs of small to mid-sized businesses, how do you choose the right one?
Here are some important aspects to consider when purchasing a new laser printer from the office:
1. Color or Monochrome?
For your first criteria, consider your printing needs; what kind of documents are usually required to print? If you only need to print monochrome documents and invoices, then a monochrome printer is the way to go. However, if you need to print color documents on a regular basis, then go for a color laser printer.
2. Paper Handling
Printers usually handle A4 size papers, so if you want to print documents on A3-sized papers, you may need to look into a specific printer model.
Additionally, check the printer’s specifications if you need to print heavier papers and envelopes. The specifications will clearly mention the number of envelopes that can be loaded in the printer and the weight of the paper it can handle. Printers usually have a multi-purpose tray for this reason.
In a busy office, no one has the time to fill up printer trays with blank sheets; so, look for a printer that has an appropriate capacity corresponding to the number of employees who will be using it. A standard tray of an office printer holds 250 sheets. You may need to expand the capacity with a second or third tray.
Similarly, you might want to take various paper handling characteristics into account, such as the ability of the printer to print on both sides (a built-in duplex unit).
3. Functions and Ease of Use
Consider buying a multifunctional laser printer that can fulfill other imaging needs like scanning documents, sending and receiving faxes, making copies, etc. Some laser printers also offer wireless connectivity and the ability to print from USB sticks.
Moreover, you may consider a touchscreen printer that offers excellent usability and allows you to navigate the printer’s menu system. This kind of printer is especially valuable when the printer has built-in access to apps that require users to enter their login details.
If you’re looking for state-of-the-art printers from some of the greatest brands in the market like Konica Minolta, Kyocera, HP and Xerox, head over to Axis Business Technologies. Their website features a large collection of multifunctional copiers, laser printers, scanners, and digital copy machines.
Get in touch with their technology advisors in Colorado Springs to get a quote for your printer today!