Planning parties can be really fun and exciting—if you know what you’re doing. But having a game plan isn’t everyone’s forte and can get quite overwhelming and exhausting if you’re running from venue to vendor and back. Knowing where to begin is half the secret, and it helps if you’ve figured out the order of tasks and things you need to do. A great way of doing that is by preparing a checklist.
This is going to be your guide to stress-free party planning, making it more enjoyable for you and your loved ones. Once you have a guest list, do the following:
Set your date and time
Setting your date and time well in advance is the only way to guarantee maximum attendance and participation. This is unless you’re working with close friends and family on short notice and want something more intimate. In that case, deciding a few weeks before can be good enough.
Think about the weather, holidays, academic and work calendars, and other variables when setting the date and time, and send out invitations at an appropriate time.
Know the event theme
A theme can set the tone, decor, and much more for the event, helping you plan it more easily. You don’t need to have something elaborate or out-there as a theme; it can be as simple as a black-tie event or focusing your event around a specific outcome. The options are endless, but a theme is timeless.
Sort out food and drinks
With all the above sorted, it’s a good idea to move onto the menu. Drinks, food, and desserts are all things you should figure out ahead of time. You’ll know what your guests prefer, what food restrictions you need to consider, whether it’s an alcohol-friendly occasion etc. Think about these details in line with the event’s nature and occasion, and it’ll be much easier.
Look into event management
A great investment to make for yourself is to invest in an event manager who can carry out site visits to decide your venue, handle things on the ground on the day of, and meet with vendors, and more. An event manager will work closely with you to execute your plans and make sure everything flows sequentially, so you can also enjoy the fruits of your labor.
Still, feeling a little lost and open to seeking help? Contact Aquiller Cole Events, one of Madison, AL’s leading party planners. The company offers a range of event planning services, including bridal showers, corporate events, weddings, and much more. You can check out testimonials for their special event management services here to help you make up your mind!