Despite the prevalence of emails and instant messaging, sending and receiving faxes is still a vital communication method used by businesses today. However, like everything else, technology advances have brought us a better solution than traditional faxing machines: e-fax or internet faxing.
You no longer need big, bulky, noisy, and slow machines to send documents; instead, e-fax lets you send and receive fax online or by email. Any document you attach to an email can be sent as fax online, such as PDF documents, scanned images, signed documents, etc.
E-fax solutions are also green. Switching just 5% of traditional fax machines to online fax can save 10 billion pages of paper or 1 million trees each year!
As infrastructures move to the cloud, traditional fax systems have become too expensive and inefficient to maintain. But if you’re still committed to old-fashioned fax machines for your signed documents, here are some reasons why you should consider switching to e-fax:
1. Mobility And Accessibility
Physical fax machines are large, chunky, and take up a lot of space in the office. And it’s certainly not the kind of machinery that you can use on the move!
E-fax, on the other hand, is completely software-based and allows you to send and receive faxes from virtually anywhere. All you need is a device with an internet connection (even a phone) and an email address for fax receiving and sending capabilities.
Most internet fax providers offer mobile apps that allow you to receive, sign, download, and re-send important documents.
2. Enhanced Security
Security is a major concern in today’s world. Instead of having paperwork and files lying around at the office, owing to traditional faxing methods, internet faxing offers a much more secure solution.
Online faxing is encrypted and compliant with security standards put forth by industries, like healthcare, to add a layer of security to your document control and faxing activities.
Businesses invest in cloud storage and internet faxing to ensure that customer and/or user data is secure and protected.
3. Access to faxing history
Most internet fax providers offer different levels of storage capacity to archive old faxes and files. Some even have a website or mobile app option that lets you store faxes in the cloud, which are fully accessible from anywhere.
Enjoy The Convenience And Efficiency Of E-Fax Solutions Today
Today’s fast-paced, on-the-go business world calls for secure e-fax solutions that allow you to send important documents via fax without having to spend the time and money in shipping them to and fro.
Learn more about the company’s e-fax solutions, backup and data recovery plans, and imaging solutions, like printers for small businesses, color laser printer, digital copy machines, and commercial printers from the top brands!
Get in touch with their technology advisors in Colorado Springs today.